Estate Manager |Newtown Square, Pennsylvania

Overview: We are seeking an experienced Estate Manager to oversee the management and maintenance of a primary residence for an expectational family. The ideal candidate will ensure the property is well-maintained, secure, and operates smoothly while managing various vendors, projects and events and building alterations. 

Key Responsibilities:

1. Property Management:
• Oversee day-to-day operations of the estate, ensuring all facilities are well-maintained and services are delivered effectively.
• Manage relationships with vendors, contractors, and service providers, ensuring high standards of service and compliance with contracts.
2. Preventative Maintenance and Reactionary Repairs:
• Develop and implement a comprehensive maintenance program for all estate facilities.
• Conduct regular inspections of the property to identify and address maintenance needs promptly.
• Manage landscaping, cleaning, and other routine services.
• Oversee work to ensure adherence to standards commensurate with the estate
3. Security 
• Ensure the estate is secure and that safety protocols are followed by all staff and contractors.
• Adhere to security best practices
4. Household Staff Management:
• Create staff schedules and manage payroll and performance evaluations.
5. Budgeting and Financial Management:
• Develop and manage the estate’s operating budget, tracking expenses and identifying cost-saving opportunities.
• Prepare financial reports and provide updates on budget status to Principals, Family Office and management.

Qualifications:

• Bachelor’s degree 
• Proven experience as an estate manager or in a similar role with a strong construction background.
• Knowledge of building systems, construction processes, and project management.
• Excellent organizational and leadership skills.
• Strong communication skills, both verbal and written.
• Proficiency in property management software and Microsoft Office Suite.
• Ability to manage multiple projects and priorities simultaneously.
• Position requires a comprehensive background check

Working Conditions:

• This position may require irregular hours, including evenings and weekends, as needed for estate events or emergencies.
• Physical stamina to perform maintenance tasks and supervise outdoor activities.